08. Preview Tab

 

Introduction

As it is not possible to edit a published form, it is always a good idea to preview the form before publishing it. The Preview tab in Forms allows you to get important information about the form all in one page. This document will describe how to find and use this tab.

Using the Preview Tab

1. Begin by starting a new form or editing an existing one. Access the Preview tab by clicking it on the navigation bar as shown (red box).
   
2. You will then be presented with the view below. Note that this view is completely passive - there is nothing you can do here that would change the form.
3. Click on the Print button near the top right corner (green box) to print out the preview.
4. When finished, click Close (located at the bottom right corner) to return to the Form Manager. Alternatively, click another tab to edit that part of the form again.

Preview Explained

In the preview, the following key information can be found:

• All the fields found in Settings are shown under “Form Info” on the left hand side.
• The scoring groups (if present) are shown under “Form Info” on the right hand side.
• All Sections and Questions are shown in the “Form Preview” in boxes.
• Title and help text for the questions can be seen clearly at the top.
• Any scoring values are shown in red numbers on the left of the options.
• Any logic conditions set are shown in the dark grey rounded corner box.
• Any questions set as required or has special restrictions are shown in gray text in the bottom right corner of the boxes.

Tips and Tricks

• The Preview tab can be useful when copying questions.
• Note that field mapping cannot be seen in Preview while the form is in Draft mode- that should be seen in the Field Mapping tab instead. After the form has been published, you can view Field Mapping and PPI Lookup Tables also through Preview.